Description
This Project Management Office (PMO) training course will provide you the skills and competencies needed to structure a PMO — including how to analyse portfolio and project success, implement a governance model, and conduct and apply lessons learned. You learn how to standardise project management methodologies, processes and templates.
A PMO will provide a means of centralisation, standardization, and greater project oversight within your organisation. Attend this course and gain the skills to enhance alignment of project management with portfolio management and evolve PMO maturity through continuous improvement.
Learning Objectives
- Develop a vision and charter of a Project Management Office (PMO)
- Evolve a PMO to improve project success
- Automate processes in Project Portfolio Management tools
- Enhance alignment of project management with portfolio management
- Evolve PMO maturity through continuous improvement
Prerequisites
Project management experience at the level of:
- Complex Project Management, or
- Project Management for Software Development
Course Outline
Identifying the Value of a PMO
- Why you need a Project Management Office
- Developing a PMO vision statement
- Creating a PMO charter
Building a Case for PMO
Benchmarking PMO maturity
- Examining different maturity levels
- Leveraging a framework to assess maturity
- Considering the current state of project and portfolio management
- Defining the to-be state
- Analysing the gap between the current and to-be state
Planning for success
- Constructing an approach for each maturity criteria by selecting the right combination
- Establishing PMO responsibilities within the organisation
- Developing a roadmap to mature the PMO
Standardising and Automating Project Management Processes
Planning for standardised processes
- Recognising the benefits of standardisation
- Building/updating processes for your environment
- Developing standard document templates
Leveraging Project Portfolio Management (PPM)
- Bridging "doing the right projects" with "doing the project right"
- Researching, recommending and selecting the right PPM tool/features
- Linking project management and portfolio management with a PPM tool
- Centralising resource and capacity management
- Connecting PPM with a financial management system
Implementing a content repository
- Establishing standards for storing all project content
- Automating collaborative processes with tools
- Housing PMO content for project and portfolio managers
- Benefiting from integrating the PPM
Managing Project Training and Support
Supporting project management
- Balancing project staffing and career development
- Structuring project knowledge management
Providing the appropriate level of mentoring
- Mentoring and coaching project managers’ skill development
- Building strong project/portfolio management competencies
- Performing independent project audits to encourage growth and learning
- Providing project recovery assistance to meet goals
Applying Performance Measures
Analysing portfolio and project progress
- Defining key performance indicators (KPI)
- Incorporating Earned Value Management (EVM) to KPI
- Measuring project costs and benefits against the plan
- Establishing KPI roles and responsibilities
Reporting progress
- Collecting and reporting on exceptions
- Assessing current at risk projects/portfolios
- Providing leadership with performance reports
Ensuring Proper Governance
Selecting and implementing a governance model
- Defining governance roles and responsibilities
- Providing guidance and control
Structuring and developing PMO roles and responsibilities
- Validating compliance to standards and regulations
- Ensuring the "projects are done right"
- Facilitating project portfolio management
- Promoting and funding for the next project phase
Implementing Change and Continuous Improvement
- Rolling out controlled change for positive adoption
- Fostering project management image and culture
- Evolving the PMO maturity framework
- Incorporating best practices
- Conduct and implement lessons learned
